The Schedule of Parties is an Ontario Landlord and Tenant Board (LTB) form for listing parties who do not fit on the application form itself. Landlords most often use it when a unit has more than two tenants, or when there is more than one landlord. A separate version, the Schedule of Parties for Multi-Tenant Applications, is used when several tenants in a building file one application together. Landlords usually meet that version as the respondent.
At a glance
| Who uses it | The applicant, when the application form does not have room for every landlord or tenant |
| When | At the time the application is filed |
| Deadline | File it with the application |
| How it is filed | With the application. Standard version: Tribunals Ontario Portal. Multi-tenant version: the forms list shows the Portal, but the fees section says mail or courier (see Filing it) |
| Fee | None. Multi-tenant tenant applications have their own fee: $53 for the first unit plus $5 for each additional unit, to a maximum of $450 |
| Follow-on form | None |
What the form is for
Under s. 187(1) of the Residential Tenancies Act, 2006 (RTA), the parties to an application are the landlord and any tenants or other persons directly affected by it. The LTB sends the application and Notice of Hearing to the parties named. So every adult tenant you want bound by the outcome needs to be named.
Landlord application forms only have space for a limited number of parties. The L1 instructions, for example, say:
- More than one landlord: enter one landlord on the application and list the others on the Schedule of Parties.
- More than two tenants: enter two tenants on the application and list the rest on the Schedule of Parties.
The multi-tenant version exists because s. 186(2) lets two or more tenants of a residential complex file one application together "if each tenant applying in the application signs it". That is why each tenant entry on that form has its own signature block.
When to use it (and when not to)
Use the standard Schedule of Parties when:
- three or more adult tenants are on the lease or in possession and you are filing an L1, L2 or other application against them;
- the property is co-owned and every owner is a landlord;
- you also need to name a superintendent, a landlord's agent or a subtenant.
The multi-tenant version is for tenants filing together, under s. 186(2). The forms page states that multi-tenant applications must be submitted to the LTB by mail or courier. If you are the landlord-respondent, check that every tenant listed has signed. Each tenant applying must sign (s. 186(2)), and the form repeats this for every entry.
Do not use the Schedule of Parties to add parties to an application that has already been filed. That is an amendment (Rule 15), or a request for the Board to add parties under s. 187(2).
How to fill out the standard Schedule of Parties
Print or type in uppercase, as the form instructs. Each of the three blocks on a page asks for:
- The party's role. Tick one: Tenant, Co-op Member, Landlord, Co-op, Subtenant, Superintendent or Landlord's Agent.
- First Name / Last Name. For a corporate landlord, use the exact legal name.
- Street Address, Unit, Municipality, Province, Postal Code. For a tenant, this is normally the rental unit. For a co-landlord, use their address for service.
- Day, Evening and Fax numbers.
Number the pages ("Page __ of __") and add pages as needed. Leave the "Office Use Only" file-number box blank.
The multi-tenant version, block by block
Each block has the same role, name, address and phone fields, without the co-op boxes. It then adds:
- Signature: tick Tenant or Representative, sign and date (dd/mm/yyyy). The form says: "If you are a tenant, then you must also sign this part of the form."
- A representative signing for a tenant should attach a sheet with their name, mailing address, phone, fax and email.
Filing it
Upload the standard Schedule of Parties with the application in the Tribunals Ontario Portal. For the multi-tenant version the official sources conflict: the forms list on the LTB forms page shows "File with Tribunals Ontario Portal", while the fees section of the same page says multi-tenant applications must be submitted by mail or courier. Until the LTB reconciles the two, the tenants filing a multi-tenant application should confirm the method with the LTB before filing. Keep the names and spelling identical to those in your notice of termination and lease.
Mistakes that cause adjournments or problems with your order
- Leaving an adult tenant off the application. A person not named is not sent the application and Notice of Hearing. The Member may adjourn, or decline to make an order against them. Where service fails, Rule 5.17 allows the LTB to adjourn or dismiss.
- Names that do not match the notice. If the N4 names three tenants and the application names two, you create an inconsistency the Member has to resolve at the hearing.
- Missing a co-owner as landlord. If co-owners are both landlords, the application should reflect that.
- Using the multi-tenant version for a landlord application. It is built for tenants applying together.
- Unsigned tenant entries on a multi-tenant application. Section 186(2) requires each applying tenant to sign. As respondent, raise any unsigned entry.
- No page numbering, or handwriting the LTB cannot read. Use uppercase, as instructed.
What happens next
The LTB includes every party you listed when it serves the Notice of Hearing. At the hearing, the Member can add or remove parties under s. 187(2). If you learn of another adult tenant after filing, raise it promptly. Do not wait for the hearing day.
Frequently asked questions
How many tenants can I list on an L1 before I need a Schedule of Parties?
Two. The L1 instructions say to enter two tenants on the application and list any additional tenants on the Schedule of Parties.
Do I list occupants who are not on the lease?
The form is for parties, meaning landlords, tenants and others directly affected (RTA s. 187(1)). Whether a particular occupant is a tenant depends on the facts. If you are unsure, get advice before filing.
What is the Schedule of Parties for Multi-Tenant Applications?
It is the list for tenant applications filed jointly by several tenants under RTA s. 186(2). Each tenant applying must sign their entry.
Is there a fee for the Schedule of Parties?
No. The fee is for the application itself. The multi-tenant fee is $53 for the first unit plus $5 for each additional unit, up to $450.
Can the LTB add a tenant I forgot?
The Board may add or remove parties as it considers appropriate (s. 187(2)). Expect an adjournment so the new party can be served.